--- title: ODMS R7/R8 - Email Setup description: ODMS R7 - Email Setup --- [Skip to content](https://help.speakit.co.uk/om-system/odms-r7-r8/email-setup#main-content) [Submit a ticket](https://help.speakit.co.uk/kb-tickets/new?hsLang=en-gb) [![Speak-IT Solutions - LogoV4 - Blue No Slogan](https://help.speakit.co.uk/hs-fs/hubfs/Brand%20images/Speak-IT%20Solutions%20-%20LogoV4%20-%20Blue%20No%20Slogan.png?width=250&height=56&name=Speak-IT%20Solutions%20-%20LogoV4%20-%20Blue%20No%20Slogan.png)](https://www.speakit.co.uk/) - [Knowledge base home](https://help.speakit.co.uk/) - [Shop](https://www.speakit.co.uk/) - [Sign out](https://147220429.hs-sites-eu1.com/_hcms/mem/logout) Open main navigation Close main navigation - [Knowledge base home](https://help.speakit.co.uk/) - [Shop](https://www.speakit.co.uk/) - [Sign out](https://147220429.hs-sites-eu1.com/_hcms/mem/logout) - [Submit a ticket](https://help.speakit.co.uk/kb-tickets/new) - [Download QuickSupport](https://www.898.tv/speak-it-support) [Download QuickSupport](https://www.898.tv/speak-it-support) How can we help you? - There are no suggestions because the search field is empty. 1. [Speak-IT Knowledge Base](https://help.speakit.co.uk/?hsLang=en-gb) 2. [OM SYSTEM](https://help.speakit.co.uk/om-system?hsLang=en-gb) 3. [ODMS R7 R8](https://help.speakit.co.uk/om-system?hsLang=en-gb#odms-r7-r8) # ODMS R7/R8 - Email Setup ODMS supports a number of email methods including POP, IMAP, Outlook (32-bit) and Web based mail. This guide will detail how to set up each type of email profile for use within the Olympus software. ![Email Setup 1](https://audiosupport.omsystem.com/wp-content/uploads/2022/03/Email-Setup-1-1.png) **Contents** 1. [How to create a POP Email profile](https://help.speakit.co.uk/om-system/odms-r7-r8/email-setup#pop-email-profile) 2. [How to create an IMAP Email profile](https://help.speakit.co.uk/om-system/odms-r7-r8/email-setup#imap-email-profile) 3. [How to create an Outlook Email profile](https://help.speakit.co.uk/om-system/odms-r7-r8/email-setup#outlook-email-profile) 4. [How to create a Web based mail profile](https://help.speakit.co.uk/om-system/odms-r7-r8/email-setup#web-based-mail) **How to create a POP Email profile** This section will detail how a user can create a POP Email profile, the example POP Email account will be using Gmail but this process applies to any POP/SMTP account. ![email setup r7 pop](https://audiosupport.omsystem.com/wp-content/uploads/2022/03/email-setup-r7-pop.gif) To create a POP Email profile: 1. Click Tools \> Options \> Email / FTP 2. Click on Add \> Select Internet Email \[POP3/SMTP\] 3. Click Next 4. Enter the details for the POP account. These settings can normally be retrieved from the Email provider as per the example below ![email setup 2](https://audiosupport.omsystem.com/wp-content/uploads/2022/03/email-setup-2-1.png) 5. Once the basic settings have been entered, click on the Advanced Settings button to configure settings such as Outgoing Server authentication and SSL ports. ![email setup 3](https://audiosupport.omsystem.com/wp-content/uploads/2022/03/email-setup-3-1.png) 6. Enter the Advanced Settings as per the specifications of the Email provider ![Email Setup gmailSSL](https://audiosupport.omsystem.com/wp-content/uploads/2022/03/Email-Setup-gmailSSL.png) 7. Once all of the details have been entered, click Test Settings to ensure that the profile has been configured completely ![email setup 5](https://audiosupport.omsystem.com/wp-content/uploads/2022/03/email-setup-5-1.png) **How to create an IMAP Email profile** This section will detail how a user can create a POP Email profile, the example POP Email account will be using Gmail but this process applies to any POP/SMTP account. ![email setup r7 imap](https://audiosupport.omsystem.com/wp-content/uploads/2022/03/email-setup-r7-imap.gif) To create an IMAP Email profile: 1. Click Tools \> Options \> Email / FTP 2. Click on Add \> Select IMAP 3. Click Next 4. Enter the details for the IMAP account. These settings can normally be retrieved from the Email provider as per the example below. ![email setup 6](https://audiosupport.omsystem.com/wp-content/uploads/2022/03/email-setup-6-1.png) 5. Once the basic settings have been entered, click on the Advanced Settings button to configure settings such as Outgoing Server authentication and SSL ports ![email setup 7](https://audiosupport.omsystem.com/wp-content/uploads/2022/03/email-setup-7-1.png) 6. Enter the Advanced Settings as per the specifications of the Email provider. ![Email Setup imapSSL](https://audiosupport.omsystem.com/wp-content/uploads/2022/03/Email-Setup-imapSSL.png) 7. Once all of the details have been entered, click Test Settings to ensure that the profile has been configured completely. ![Email Setup imap test](https://audiosupport.omsystem.com/wp-content/uploads/2022/03/Email-Setup-imap-test.png) **How to create an Outlook Email profile** **Note**: In order to add an Outlook profile into ODMS, Microsoft Outlook 2010, 2013 or 2016 must be installed to the computer. ![email setup r7 outlook](https://audiosupport.omsystem.com/wp-content/uploads/2022/03/email-setup-r7-outlook.gif) To create an Outlook Email profile 1. Click Tools \> Options \> Email / FTP 2. Click Add \> Select Microsoft Outlook ![email setup 10](https://audiosupport.omsystem.com/wp-content/uploads/2022/03/email-setup-10-1.png) 3. If your Outlook profile has multiple inboxes then you can select which inbox you want to use to receive the files 4. Click Finish to add the Outlook profile ![Email setup Outlook inboxblur](https://audiosupport.omsystem.com/wp-content/uploads/2022/03/Email-setup-Outlook-inboxblur.png) 5. Click OK ![Email setup Outlook import](https://audiosupport.omsystem.com/wp-content/uploads/2022/03/Email-setup-Outlook-import.png) **How to create a Web based mail profile** This is a new feature in ODMS R8/R7 which essentially simplifies the email configuration if you have an email account with one of the specified email providers, then you only need to enter the Email address and password so you no longer need to find out and enter the server details. ![email setup r7 webmail](https://audiosupport.omsystem.com/wp-content/uploads/2022/03/email-setup-r7-webmail.gif) To create Web based mail: 1. Click Tools \> Options \> Email / FTP. 2. Click add and select Web based mail and click next ![Email Setup web based mail](https://audiosupport.omsystem.com/wp-content/uploads/2022/03/Email-Setup-web-based-mail.png) 3. Select the Email account that you have and enter the following: - Profile name - Email address - Password 4. Click Test settings to confirm the details are correct 5. Click Finish ![Email Setup web based mail configuration](https://audiosupport.omsystem.com/wp-content/uploads/2022/03/Email-Setup-web-based-mail-configuration.png) The ODMS R8/R7 supports FTP, which allows for efficient file transfer and management within the system. 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