--- title: ODMS R7/R8 - How to stop XML Management Files Being Sent description: ODMS R7 - How to stop XML Management Files Being Sent --- [Skip to content](https://help.speakit.co.uk/om-system/odms-r7-r8/stop-xml-management-files-sending#main-content) [Submit a ticket](https://help.speakit.co.uk/kb-tickets/new?hsLang=en-gb) [![Speak-IT Solutions - LogoV4 - Blue No Slogan](https://help.speakit.co.uk/hs-fs/hubfs/Brand%20images/Speak-IT%20Solutions%20-%20LogoV4%20-%20Blue%20No%20Slogan.png?width=250&height=56&name=Speak-IT%20Solutions%20-%20LogoV4%20-%20Blue%20No%20Slogan.png)](https://www.speakit.co.uk/) - [Knowledge base home](https://help.speakit.co.uk/) - [Shop](https://www.speakit.co.uk/) - [Sign out](https://147220429.hs-sites-eu1.com/_hcms/mem/logout) Open main navigation Close main navigation - [Knowledge base home](https://help.speakit.co.uk/) - [Shop](https://www.speakit.co.uk/) - [Sign out](https://147220429.hs-sites-eu1.com/_hcms/mem/logout) - [Submit a ticket](https://help.speakit.co.uk/kb-tickets/new) - [Download QuickSupport](https://www.898.tv/speak-it-support) [Download QuickSupport](https://www.898.tv/speak-it-support) How can we help you? - There are no suggestions because the search field is empty. 1. [Speak-IT Knowledge Base](https://help.speakit.co.uk/?hsLang=en-gb) 2. [OM SYSTEM](https://help.speakit.co.uk/om-system?hsLang=en-gb) 3. [ODMS R7 R8](https://help.speakit.co.uk/om-system?hsLang=en-gb#odms-r7-r8) # ODMS R7/R8 - How to stop XML Management Files Being Sent When dictations or documents are sent via E-mail or FTP through the Olympus software, you may notice the files have an obscure file name as shown below. ![How to stop XML management files being sent 1blur](https://audiosupport.omsystem.com/wp-content/uploads/2022/03/How-to-stop-XML-management-files-being-sent-1blur.png) This is due to the management file being sent alongside the dictation file. The management files are typically used with the Olympus software to display additional dictation information. When the dictations are received within the Transcription Module via E-mail or FTP, the obscure file name isn’t displayed. ![How to stop XML management files being sent 2](https://audiosupport.omsystem.com/wp-content/uploads/2022/03/How-to-stop-XML-management-files-being-sent-2.png) If the recipient doesn’t utilise the email/FTP features or they don’t use the Olympus software, you can set the Olympus software to send dictations without the management file. ![management file r7](https://audiosupport.omsystem.com/wp-content/uploads/2022/03/management-file-r7.gif) To change this setting: 1. Click on Tools then Options. 2. Go to the E-mail/FTP tab 3. Select “Do not send the management file with the file” 4. Then click Apply and OK ![How to stop XML management files being sent 3](https://audiosupport.omsystem.com/wp-content/uploads/2022/03/How-to-stop-XML-management-files-being-sent-3.png) Once this is done, the dictations files will send without the management file – they will no longer appear with the obscure file name. ![How to stop XML management files being sent 4blur](https://audiosupport.omsystem.com/wp-content/uploads/2022/03/How-to-stop-XML-management-files-being-sent-4blur.png) - [Hytera](https://help.speakit.co.uk/hytera?hsLang=en-gb#main-content) - [Software](https://help.speakit.co.uk/hytera?hsLang=en-gb#software) - [Nuance Dragon](https://help.speakit.co.uk/nuance-dragon?hsLang=en-gb#main-content) - [Dragon Anywhere Mobile](https://help.speakit.co.uk/nuance-dragon?hsLang=en-gb#dragon-anywhere-mobile) - [Contact](https://help.speakit.co.uk/nuance-dragon?hsLang=en-gb#contact) - [Dragon Professional Anywhere](https://help.speakit.co.uk/nuance-dragon?hsLang=en-gb#dragon-professional-anywhere) - [Pro V16](https://help.speakit.co.uk/nuance-dragon?hsLang=en-gb#pro-v16) - [PowerMic Mobile](https://help.speakit.co.uk/nuance-dragon?hsLang=en-gb#powermic-mobile) - [Dragon Medical One](https://help.speakit.co.uk/nuance-dragon?hsLang=en-gb#dragon-medical-one) - [Dragon Legal Anywhere](https://help.speakit.co.uk/nuance-dragon?hsLang=en-gb#dragon-legal-anywhere) - [Support](https://help.speakit.co.uk/nuance-dragon?hsLang=en-gb#support) - [OM SYSTEM](https://help.speakit.co.uk/om-system?hsLang=en-gb#main-content) - [Support](https://help.speakit.co.uk/om-system?hsLang=en-gb#support) - [RecMic](https://help.speakit.co.uk/om-system?hsLang=en-gb#recmic) - [DS-9500](https://help.speakit.co.uk/om-system?hsLang=en-gb#ds-9500) - [DSS Player for Mac](https://help.speakit.co.uk/om-system?hsLang=en-gb#dss-player-for-mac) - [ODMS R7 R8](https://help.speakit.co.uk/om-system?hsLang=en-gb#odms-r7-r8) - [Foot pedal](https://help.speakit.co.uk/om-system?hsLang=en-gb#foot-pedal) - [DSS Player Standard](https://help.speakit.co.uk/om-system?hsLang=en-gb#dss-player-standard) - [DS-9500 DS-9000](https://help.speakit.co.uk/om-system?hsLang=en-gb#ds-9500-ds-9000) - [ODMS Cloud](https://help.speakit.co.uk/om-system?hsLang=en-gb#odms-cloud) - [Philips](https://help.speakit.co.uk/philips?hsLang=en-gb#main-content) - [SpeechLive](https://help.speakit.co.uk/philips?hsLang=en-gb#speechlive) - [SpeechExec](https://help.speakit.co.uk/philips?hsLang=en-gb#speechexec) - [Foot pedal](https://help.speakit.co.uk/philips?hsLang=en-gb#foot-pedal) - [SpeechMike](https://help.speakit.co.uk/philips?hsLang=en-gb#speechmike) - [SpeechControl](https://help.speakit.co.uk/philips?hsLang=en-gb#speechcontrol) - [Digital Pocket Memo](https://help.speakit.co.uk/philips?hsLang=en-gb#digital-pocket-memo) - [Contact](https://help.speakit.co.uk/philips?hsLang=en-gb#contact) - [Speak-IT](https://help.speakit.co.uk/speak-it?hsLang=en-gb#main-content) - [Hardware](https://help.speakit.co.uk/speak-it?hsLang=en-gb#hardware) - [Tickets](https://help.speakit.co.uk/speak-it?hsLang=en-gb#tickets) - [Orders](https://help.speakit.co.uk/speak-it?hsLang=en-gb#orders) - [Guardian](https://help.speakit.co.uk/guardian?hsLang=en-gb#main-content) - [G1 Body Camera](https://help.speakit.co.uk/guardian?hsLang=en-gb#g1-body-camera) [![Speak-IT Solutions - LogoV4 - Blue No Slogan](https://help.speakit.co.uk/hs-fs/hubfs/Brand%20images/Speak-IT%20Solutions%20-%20LogoV4%20-%20Blue%20No%20Slogan.png?width=350&height=79&name=Speak-IT%20Solutions%20-%20LogoV4%20-%20Blue%20No%20Slogan.png "Speak-IT Solutions - LogoV4 - Blue No Slogan")](https://www.speakit.co.uk/) [mailto:support@speakit.co.uk](mailto:support@speakit.co.uk) Copyright © 2026, Speak-IT Solutions Ltd